Council Minutes

Luminary UMC CLC Meetings

Luminary (CLC) Church Leadership Council

January 17, 2017

 

The meeting was called to order at 6 p.m. by Bob Monk.

 

The members present were: Bob Monk, Melissa Richardson, Chuck Griffin, Preston Woody, Bill Hughes, Betty Kelly, Denise Van Norman, Cathy Turner, Sherri Burnette Shelly Jones and John Tindall.

Members absent: Susan Garrott and Sandra White.

Also in attendance: Lynn Wright.

 

Approval of Previous Month’s Minutes

Written copies of minutes from the December meeting were presented and approved.

 

Sub-team Reports

Human Resources

Preston Woody discussed the youth activities list and stated that youth director Hester Breeden will soon present a plan of events that will cover the next several months. It was mentioned that Resurrection was coming up shortly.

Planning meetings for VBS are expected to begin in February.

Preston mentioned that Hester is still looking for guest speakers for the youth. She would like to have at least one person per month come in to lead the talk.

Shelly Jones stated that a new nursery worker by the name of Kayla was to start working soon. She gave a brief report on Rez Kids and said that it went well. There were a total of ten in attendance, counting adults and children. It was the first time anyone from the church had attended. The council discussed adding funds for this event to the budget in the future.

The HR team had met recently and discussed how to distribute staff gifts in the future. The church will have ten staff members in the future. They discussed including Pam Hutchinson with the staff instead of listing her as honorarium.

Finance

Betty Kelly reported that the church finances had an end balance of $32,625.80. However, the church spent $11,000 more than they brought in for the budget last year.

Bob Monk discussed the church operating funds, and presented a chart displaying what the net operating fund trend was for 2016 vs. what it would have been like if there was still a mortgage payment. The operating fund would have been very low.

Expenses went up in 2016, partly because there is more staff.

Bob brought up the idea of getting a new roof for the church later on. He asked trustee chair Sherri Burnette to look into an estimate. It was reiterated that that the church is by no means in a crisis, but structural repairs will be needed in the future.

Worship Attendance Report

Worship attendance was down for the start of the year vs. last January, partly because of holiday travel and weather conditions. In 2016 the church gained two people in average attendance.

 Worship Report

            Lynn Wright presented a worship report this month to the council. She expressed her desire to have another person take over some of the worship duties as she would like to scale back her workload. She is in need of someone to take over the lead on Altar Guild.

There is a team in place for communion set up and serving. There is also a team in place to decorate the narthex and sanctuary. She would like help with buying and checking supplies.

The ushering team is doing well, and one new person was added to the team this year. She would like to have someone take over coordinating the ushering team. Guidelines for ushers needs some updating.

There is a need for more formal greeters during the Sunday services.

Lynn presented an update on sound and visual support as well. Television screens have been installed in the sanctuary and are functioning properly. One wireless device is needed in the soundroom and a problem solving guide needs to be put together. There is a need for individuals to help in the soundroom.

A new computer and CD recorder has been purchased for the soundroom.

Lynn and the council discussed having a structured worship team that meets once a month and plans. Chuck will work with Lynn to develop this team.

 

Committee Reports

            Outreach

Susan Garrott gave a report on our outreach efforts and provided a handout which included the following information:

Barnabas Group

Chair—Linda Monk

Cards mailed—13

Visitor gift bags given out—1

 

Food Ministry to prepare/deliver meals to sick, shut-ins, people needing a meal.

Chair—Linda Jones

Meals delivered—20

 

Clothes Closet

Chair—Marie Wolf

Visits to Clothes Closet—54

 

Food Pantry

Chair—Lelia Slauenwhite

Food bags given out—27

(Food bags weigh about 10 lbs each)

 

Bills paid for Electric, Water, etc.

Chair—Susan Garrott

Electric—3

Water—1

Propane—2

Licensed Electrician—1

Phone Card—1

Gasoline—1

 

FINAL NUMBERS

Thanksgiving Food Baskets

Chair—Sherri Burnette

Thanksgiving baskets—40

 

Christmas Food Baskets

Chair—Sherri Burnette

Christmas baskets—65

 

Angel Tree

Chair—Denise Van Norman

Number of children given gifts–96

 

Fundraising “Focus on Growth”

The Fundraising Priorities Team met this month. Susan & Lee Garrott and Becky Woody proposed changing the name to “Focus on Growth.” They discussed having fundraisers that would help support growth in the church. They want to have more activities, and wish to link their goals to the church mission statement.

Children’s Ministries

Some of the children recently attended Rez Kids.

 Membership Roll

The work team has been able to lower the amount on the roll from 600 down to 456. The working list has been given to Joyce Woody and Bobby Jackson as they have been part of Luminary and the wider community for some time. They were asked to remove any names that they did not recognize, and if a person had not attended church for the past five years (apart from homebound) they were to be taken off.

Two groups of names will be remaining: a list with all the removed names, and ones that have been kept on the roll. These lists will be presented to the congregation at a future date for review. A list will be presented at the 2017 Charge Conference.

 

Additional Items

Canceling Church

The council discussed the procedure of cancelling church when the weather becomes dangerous. There is a procedure in place and that procedure will be communicated to the congregation.

 

Heritage Sunday

Preston proposed having a Heritage Sunday once more, or something along those lines to honor Luminary’s heritage.

 

Groundskeeper

A new groundskeeper, or a team of people are needed. The council discussed the best way to honor the former groundskeeper, Jean Creswick for all her hard work.

The meeting adjourned at 7 p.m.

 

Respectfully Submitted,

Melissa Boring, Secretary

Luminary (CLC) Church Leadership Council

December 14, 2016

The meeting was called to order at 6 p.m. by Bob Monk.

The members present were: Denise Van Norman, Bob Monk, Chuck Griffin,

Betty Kelly, Craig Hutchison, Susan Garrott, Sherri Burnette, John Tindall and Preston Woody

Members absent: Shelly Jones and Cathy Turner.

Also in attendance: Melissa Richardson and Sandra White.

The pastor recorded minutes as our secretary was out of town.

Approval of Previous Month’s Minutes

Written copies of minutes from the November meeting were presented and approved.

 

Sub-team Reports

Human Resources

HR Chair Preston Woody noted that our youth director was recovering from knee surgery. We are in the midst of a confirmation class, which should lead to baptisms and confirmations in late December/early January.

 

Finance

Betty Kelly said some reporting discrepancies regarding finances have been resolved. A big part of the problem had to do with how yard sale money was recorded as donations continued to trickle in.

 

Betty and Dave presented the 2017 budget, which was based on the previous 12 months of giving and spending trends. They do anticipate some expenses being down in 2017 because of significant supplies in reserve, oil in particular. The proposed budget passed unanimously.

The group discussed an increasing tendency of givers to dedicate their tithes and offerings rather than applying them to the general budget. this could become a problem down the road, and the group agreed the matter needs further analysis and possible communication with the general congregation.

 

Worship Attendance Report

Worship attendance average remains at 135, the same number at this point in 2015.

 

 

 

Committee Reports

            Outreach

            Susan Garrott gave a report on our outreach efforts, which is attached.

 

Fundraising

The Fundraising Priorities Team will begin working in earnest in 2017.

 

Membership Roll

Much work remains to be done to establish a proper membership roll.

 

Additional Items

Ministry Teams

Bob Monk suggested in 2017 we begin to invite the leaders of various ministry teams to report on their work to the CLC. It also is a goal of our new leadership structure to do a better job of tracking and publicizing the existence of ministry teams in 2017.

 

Wednesday Night Dinners

Bob also presented data showing a marked decline in the Wednesday Night Dinner balance. The decline appears to be a combination of declining donations and the stocking of items for long-term use, such as paper products.

 

Groundskeeper

We also learned of Jean Creswick’s desire to step down as our volunteer groundskeeper. The CLC agreed we need to honor her in some way for her long, exceptional service, and recruit new volunteers in the process.

 

 

 

The meeting adjourned.

 

Respectfully Submitted,

Charles Griffin, Pastor

Luminary (CLC) Church Leadership Council

November 15, 2016

The meeting was called to order at 6 p.m. by Bob Monk.

The members present were: Denise Van Norman, Bob Monk, Cathy Turner, Chuck Griffin, Shelly Jones, Betty Kelly, Craig Hutchison, Susan Garrott, Sherri Burnette and Preston Woody

Members absent: John Tindall.

Also in attendance: Melissa Boring and Sandra White.

Chuck opened with a prayer.

Approval of Previous Month’s Minutes

Written copies of minutes from the October meeting were presented. The council discussed how to pay new pianist Jennifer for special events and extra practices. This will be discussed further at a future date. The minutes will be amended to state that she is paid $125 per trip.

 

Susan moved to amend the minutes, seconded by Sherri.

By consensus the CLC agreed.

 

Sub-team Reports

Human Resources

The Youth Silent Auction fundraiser is on November 16. Trunk-or-Treat went well; it was estimated that over 60 children came. Resurrection is coming up for the youth in January.

HR met recently to discuss the budget for next year.

Finance

We are finally above 40k in the reserve fund. Over 42k is in the bank.

HR plans to increase the salary next year for the bookkeeper and the secretary. Evaluations for Roxanne and Jennifer will take place in June. Raises will be discussed at that time. Christmas bonuses are being gathered for all church staff.

The group discussed the fact that raises generally used to be given in January. They talked about issuing raises at different times throughout the year. The topic will be brought up at a future date.

Finances are still ahead than they were at this time last year. It has been one year since the church began the Debt Reduction program.

 

Worship Attendance Report

The weekly attendance average is up by 1.

 

Children’s Ministries

The sub-team has not met recently. The council discussed the children participating in the Our Girls Christmas program. The children may also go to Rez kids.

 

Chuck has had a lot of requests for little children to take karate lessons. He presented that idea to the council and they discussed starting a class for younger children. He asked if there was a children’s ministry already in place to direct the kids coming from karate. It will be discussed further. The goal is to involve children in the church

Membership List

The list continues to be revised. There is now a list of just over 300 names. The council discussed making sure to keep an eye on young adults that may have been overlooked from membership. Perhaps there is a need for a confirmation class.

 

Old Business

Fundraising

Looking at a cost benefit; more will be discussed after the first of the year.

 

New Business

Committee Reports

There used to be outreach and trustees reports. The council discussing adding these items to the minutes. Starting next month these items will be added to the agenda.

 

A doorbell was recently installed by the back door.

Finalization of Charge Conference

Pay packages are typically approved at Charge Conference but this did not happen this year. The need to approve a raise in the pastor’s pay came about during the council meeting, as the council has the ability to do so.

 

Preston moved to approve a raise in the pastor’s salary, seconded by Susan.

By consensus the council approved.

Lay Speakers

The current lay speakers are Ron Woody (certified lay speaker) and Z Bednarski (local speaker). The council voted to approve them as lay speakers for the coming year.

 

Motion to recommend Ron and Z.

The motion carried.

Wednesday Night Dinner

Bob proposed not to have the Community dinner during the week of Thanksgiving.

 

Additional Items

The next meeting will be moved to December 13 because of the holidays. The council members beginning next year will be invited.

 

Respectfully Submitted,

Melissa Boring, Secretary

Luminary (CLC) Church Leadership Council

October 18, 2016

The meeting was called to order at 6 p.m. by Bob Monk.

The members present were: Dave Beeson, Susan Garrott, Chuck Griffin, Bob Monk, Junior Morgan, Cathy Turner, Shelly Jones, Preston Woody, Craig Hutchinson, Sherri Burnette and John Tindall.

Members absent: Betty Kelly and Becky Woody.

Also in attendance: Melissa Boring

 

Approval of Previous Month’s Minutes

Written copies of minutes from the September meeting were presented. One change was made to the minutes under new business: keeping the door locked when a staff member is working at the church alone. Eventually getting a door buzzer was discussed Susan motioned to get a door buzzer.

 

Proposal: To get a buzzer for the door.

By consensus from the CLC, the motion was approved.

 

Dave Beeson motioned to approve the minutes, seconded by Cathy.

Proposal: To approve the previous month’s minutes.

By consensus from the CLC, the minutes were approved.

 

Sub-team Reports

Human Resources

After searching for a few months a new pianist has been selected. Jennifer Gibson is the new pianist.

 

The church is still short one nursery worker.

 

An HR sub-group will meet to discuss a budget. Before the next CLC meeting the HR sub-group will recommend a staff raise.

 

Youth: The youth went on a hike recently, mostly middle school age kids. There is a plan in place to have an escape game in Knoxville for the high school students.

Finance

September was a good month; giving is up and expenses were down. The reserve fund is almost back up to $40,000, just $2600 short. It is hoped to meet the 40k goal next month.

 

Budget: Work will begin early in November on a budget for 2017.  New finance team members will be invited to this meeting.

 

Worship Attendance Report

The weekly attendance average is up by 2.

Lay Leadership

The CLC was presented with list of proposed leaders for next year. The list includes all sub-team members. The list of proposed leaders will be discussed and voted on at Charge Conference on November 13.

 

The CLC discussed how nominations work. Anyone can volunteer or be suggested for a position. Anyone rolling off the council cannot be nominated again for at least a year. No married couples are allowed, and all individuals will roll off after 3 years of serving.

 

Old Business

Work Teams

Fundraising Priorities Team Ministries: Someone is needed to be a leader for this group. They would need to prioritize needs and come back to the CLC for approval.

Children’s Ministires Team: Shelly, Hester and Nadine have scheduled the children to go to Rez Kidz in January.

Membership Roll Team:  The Membership list continues to be worked on. Many church members have come forward to help. A list of potential names to be removed will be presented for input from current members.

 

New Business

Pianist

Jennifer Gibson has been hired as the new pianist. The Finance committee has recommended setting her salary at $250 a week. Bob motioned to vote on this sum.

 

Proposal: To hired Jennifer as a salary of $250 a week.

By consensus the CLC has approved.

Alcoholics Anonymous

A representative, Dennis Laslow, from Alcoholics Anonymous has requested use of the church facilities for weekly meetings on Saturday mornings. There are no other nearby meeting places for this area.

 

Proposal: To allow Alcoholics Anonymous to meet at the church weekly.

By consensus the CLC approved.

Job Training Program

Church member Bettye Breeden has requested use of the church facilities to have a job training program. There is nothing of this nature happening south of the river. Bettye has much experience in this field. Chuck motioned to approve having the program.

 

Proposal: To have a job training program at the church.

By consensus the CLC approved.

Additional Items

Bulletin: The date will be included on the front of the bulletin. The Veteran’s Day dinner is on November 16 instead of the 9th.

 

Silent Auction: Advertise in the bulletin more strongly that this benefits the youth, and is not a yard sale event.

 

Sanctuary: The bolts located on the floor after the removal of the front pews will be removed. Craig proposed cutting off the bolts, and this was seconded by John.

 

Proposal: To cut down bolts.

By consensus the CLC approved.

 

Bob closed the meeting at 6:50 p.m.

 

 

Respectfully Submitted,

Melissa Boring, Secretary

 

Luminary (CLC) Church Leadership Council

September 20, 2016

 The meeting was called to order at 6 p.m. by Bob Monk.  A prayer was led by Pastor Chuck.

The members present were: Bob Monk, Chuck Griffin, Preston Woody, Betty Kelly, Craig Hutchinson, Becky Woody, Junior Morgan, Dave Beeson, Cathy Turner, Susan Garrott, Shelly Jones, Sherri Burnette and Denise Van Norman

Members absent: John Tindall

Approval of the Previous Month’s Minutes

The inclusion of a few missing names were added to the previous month’s minutes. Craig motioned to approve the changes to the minutes, Susan seconded.

Proposal: To approve the previous month’s minutes.

By consensus from the CLC, the minutes were approved.

 

Sub Team Reports

Human Resources

Youth

Preston presented a list of 2016 Youth activities, past and present events, as well as the number of youth that had attended past events. The Youth activities are going well.

Search for New Pianist

Wayne Duggan was offered the position of pianist for the 11 a.m. service but declined the offer of employment. HR has decided to include Roxanne in all future endeavors to find a pianist. Chuck placed an ad for a pianist on Craig’s List and linked it to all social media connected to the church. The guest pianist will not be available after September 25.

It was suggested that a broader search be done to secure a new pianist. Both Roxanne and Wayne Tipps will assist in the search.

Church Nursery

There is a lead on a new nursery worker.

 

Finance Report

The reserve fund has dropped from $35,000 down to $28,000. There was $10,000 less in giving this month than at this time last year.  One factor that may have contributed to this decline is the fact that  the month of August in the two previous years included five Sundays, this year did not.

Several bills (Holston tithe, payroll deposit, etc.) were not paid until August. The bills totaled around $3,000. There was $7,000 less in giving this month compared to what was given in July.

Worship Attendance Report

The attendance average is up from last year, 138 vs. 136.

 

 

Old Business

Work Teams

Fundraising Priorities Team:  More people are needed to assist the fundraising team. Efforts will be made to find more individuals.

Children’s Ministries: Shelly and Nadine Jackson met recently and discussed who might be a good candidate to assist with assessing the needs of the children in the church. They will meet again soon to discuss further. It was suggested that we need to focus on three age groups, youth, tweens and children.

Chuck mentioned that he had spoken to Hester about Resurrection for Kids.

Membership Roll Team:  Bob has put together a working list that includes 654 names. This list will need some serious trimming. It was mentioned that Bobby Jackson would be a good candidate to assess the list. Several other long-term members have been consulted as well. Efforts will be made to contact the people remaining and to take them off if they don’t respond.

Nomination Progress: Chuck will work on setting up a meeting very soon to discuss nominations.

 

New Business

Building Security Policy

A sub-team was formed recently consisting of Pastor Chuck, Steve Spry and Jason Dobos to discuss church security.  Chuck presented a security proposal draft to the council. Highlights from the security proposal include having the greeters trained in basic techniques related to security, mostly observation. At least two individuals would function in these roles between 7:45 a.m.-12:30 p.m. These individuals would rotate.

Securing the children’s wing is a priority during worship times. Security is also needed during special events at the church.

A security plan for church staff will be formed in the future. Forming a new way of accessing the building was discussed; this would be a future project. The idea of utilizing a card system or a code system to unlock church doors was discussed. This would certainly be something that would be introduced gradually. It was decided to keep doors locked if a staff member was working in the building alone.

Some things such as securing the doors in the children’s wing can be done right away, other security measures will be done in baby steps. Training would need to be provided to any individuals assisting in security.

Bob motioned to approve securing the doors in the children’s wing.

By consensus the council approved.

 

Bob discussed approving the security proposal in areas related to developing teams and securing physical aspects of the building. Junior motioned to approve the physical securing of the building, seconded by Dave.

By consensus the council approved.

 

Junior motioned to approve developing teams to observe and to report back at the next council meeting. Sherri seconded.

By consensus the council approved.

 

Additional Items

The yard sale profit was at $8,861.57 at the time of the September meeting.

Rose Griffin is working on an online directory that will be available to view on the church website. This would be a secure feature, able to be accessed only by church members.

 

The meeting adjourned at 7 p.m.

 

Respectfully submitted,

Melissa Boring

August 16, 2016

 The meeting was called to order at 6 p.m. by Bob Monk

The members present were: Dave Beeson, Craig Hutchinson, Bob Monk, Becky Woody, John Tindall,

Preston Woody, Junior Morgan, Denise Van Norman, Susan Garrott, Betty Kelly, Sherri Burnette and Chuck Griffin.

Members absent: Shelly Jones and Cathy Turner

Approval of previous Months Minutes

Written copies of minutes from the June meeting were presented. There was not a July CLC meeting. No changes were made. ———motioned to approve the minutes and ——-seconded.

Proposal: To approve the previous month’s minutes.

By consensus from the CLC, the minutes were approved.

Sub Team Reports

            Human Resources

Preston discussed the church staff evaluations stating that the annual evaluations were complete.

For Seth, Melissa and Betty Kelly. Nadine is going to meet with a few of the parents and them finish the evaluation on Hester. Preston is going to propose that the support teams do the evaluations on the staff next year. No evaluations were done on the pianist or the custodian.

He is still working on getting a nursery worker. There was discussion on possibly just using volunteers on a rotating schedule so that hopefully with enough volunteers to draw from no one person would have to keep the nursery but every couple of months. Bob also discussed the possibility of another person supplying the snacks and program for the nursery thus having more volunteers interested in one of the split job duties instead of being responsible for everything.

Preston is going to discuss with Shelly and move forward with a plan ASAP.

           Status of Youth

Preston reported that the youth had a back to school party at Nadine and Bobby Jackson’s pool.

He stated that there were 14 youth in attendance. He was most impressed with the youth’s participation in the VBS program with Nadine and Hester’s guidance.

There were discussions about the challenges of the different ages of the youth in trying to get their full participation in all the activities offered. All things considered, things are going well for the youth.

         Hiring of a new Pianist

Brianna is leaving the end of August.  Wayne and twelve others are working to find a replacement.

They have had one successful interview and have two more scheduled. This team does have a commitment from a temporary pianist as a last resort that is willing to fill in for the month of

September for $300.00 a week.  The salary of the new pianist chosen does not have to be presented to the CLC if it is below the current salary for the position. If in the negotiations to secure a new pianist the salary needs to be increased, this will need to be presented to the CLC.

Finance Report

Dave reported that the finances are up a percentage to 15% under budget. July was a good month with five Sundays. Our “net operating funds in bank” are steadily increasing toward the $40,000  mark that we are striving to reach.

          Worship Attendance Report

Attendance is showing a positive trend with an average of 140 per Sunday.

          Legacy

Becky Woody reported that the Luminary Maintenance Endowment Fund has seen an increase reported June 30, 2016 a balance of $83,227.63 Account Market Value.  The investment that we participate in called the Balance Growth Fund has a positive YTD of +6.47%.

Becky also discussed the New Grant deadline announced for fall of September 30, 2016. A brief discussion followed as to whether LUMC had any possible grant writers and if there were grants available that LUMC might apply for. No further discussion or decisions were made.

        Old Business

        Work Teams

Children’s Ministries:  No plans as of yet and Shelly was not present to discuss.

Fundraising Priorities Team:  Chuck has not held a team meeting yet.

        Membership Roll Team:  Bob reported that he almost has his first draft complete and he is still making progress. He plans to post the membership roll for all church members to review for additional input on the status of past members.  The primary reason that we need an accurate roll

Is to be able to hold a church conference.  In order for the church to possibly conduct important legal transactions, there must be an accurate roll to refer to as members come to the church conference to vote on important decisions.

      Policy Booklet

Melissa was not present but Chuck stated that she is overseeing this project and will probably complete after the Yard Sale activities are over.

     New Business

Bob brought up the possibility of forming a new committee to review the building security and safety needs during church services.  The 11:00 service is abiding by an old policy that all the doors are locked except the doors leading into the Narthex, just before the 11:00 service begins.

The 8:00 service is not limiting access in any way at all due to members coming in for Sunday school.  It was agreed that Chuck would form a core team of three to include Steve Spry and Jason Dobos and possibly others will be involved.

Bob also requested that each CLC member send him an E-mail detailing their thoughts on all the

Activities of the church that should be included in this safety planning.

    CLC Vacancies for 2017

The Lay Leadership Team will begin work on filling the positions that will be rolling off in 2017. These members are: Becky Woody, Craig Hutchinson, Dave Beeson and Junior Morgan.  Chuck also asked If you were a remaining member on the CLC, please contact him if you would like to discuss changing your position and responsibilities.

Sherri presented information on the possibility of Safe Sanctuary training. She has access now to a power point presentation that we could use to get new volunteers in compliance with our Safe Sanctuary program without having to wait on a church wide training session. More to come on how this will work.

Bob stated that he had found an interesting subscription that is available for $20.00 a quarter that could possibly be used for the children either in the nursery/SS program or the bags that are provided in the sanctuary during the services for the children. The CLC agreed that Nadine and Shelly could evaluate this product and move forward with our consent.

——-motioned to end the meeting and ————–seconded.

 

Meeting adjourned at 6:50 p.m.

 

Respectfully submitted,

Becky Woody (in Melissa’s absence)

June 21, 2016

The meeting was called to order at 6 p.m. by Bob Monk.

The members present were: Dave Beeson, Sherri Burnette, Shelly Jones, Cathy Turner, Chuck Griffin, Bob Monk, Becky Woody, Craig Hutchinson, Betty Kelly, Susan Garrott, Denise VanNorman and Preston Woody.

Members absent: John Tindall and Junior Morgan.

Also in attendance: Melissa Boring

Approval of Previous Month’s Minutes

Written copies of minutes from the May meeting were presented. One change was made to the minutes; it was noted that Gene Standridge had been speaker to the youth recently.  Bob motioned to approve the minutes, Dave seconded.

Proposal: To approve the previous month’s minutes.

By consensus from the CLC, the minutes were approved.

Sub-team Reports

Human Resources

Ron and Becky Woody recently hosted a picnic for the youth at their home. There was a total of 16 present, 10 of which were youth. Hester had taken the kids out on the water and the event went well. The next big event coming up is VBS.

There is a need for a new nursery worker and a new choir director. Seth has accepted a new position and his last day will be June 26. The choir will not meet in July and Wayne Tipps can fill in until a replacement is found.

Finance

The finances are up a percentage point from last month, they are now 14 %. Expenses were higher this month so the budget is down to $32,000. Over 7000 gallons of propane was purchased at a steep discount and is expected to last up to possibly two years. A total of $6000 was spent on the propane. The propane is used for heating the church and in the kitchen.

The CLC members presented feedback on the monthly financial report that was included in the bulletin during the second week of June. It gives the review for the month and a yearly review. There was discussion of possibly listing extraordinary purchases on the report as they came up. It was decided to continue generating the monthly financial reports.

Worship Attendance Report

The weekly attendance average is up by 2.

Legacy

Legacy has a quarterly statement coming up in July.

 Old Business

Copier

The council discussed switching to Thermocopy after looking at a proposal provided by the company. The new copy machine would be $96 a month for the lease, and the current copy machine is $197 a month.

Bob called for a vote and Susan seconded.

Proposal: To lease a machine from Thermocopy.

By consensus the CLC agreed.

 Work Teams

Children’s Ministries: VBS is coming up in July.

Fundraising Priorities Team: There was a suggestion to add improving the acoustics in the Fellowship Hall to the team’s list of priorities. The team will come up with a list and present it to the council.

Membership Roll Team:  A draft of a roll will be presented to the congregation at the end of August. Bob is speaking with longtime members to receive their input.

Sub-team Punchlists & Regular Meetings

The sub-teams are meeting. A Trustee Concerns list is available in the office. It is a way of communicating with the trustees any issues around the church.

Policy Booklet

An updated booklet is being worked on. It is hoped that a draft will be available for the July CLC meeting.

Defibrillator

Craig has been looking at purchasing a new defibrillator for the church. The cost of a standard model with standard batteries is under $2300. One will be ordered soon.

 New Business

New Policy

It was discussed whether or not a new policy needed to be put in place regarding short—notice use of the church facilities. There were discussions that it was not needed unless problems arose. Bob called for a vote.

Proposal: To instate a new policy.

By consensus it was decided that a new policy was not needed.

Safe Sanctuary Approved Volunteers List

Sherri has made up a list of everyone that is currently Safe Sanctuary trained. This list will be posted on the bulletin boards. There was discussion of finding an online training.

Church Marquee

There was discussion of using the church marquee to regularly reflect short term special events such as dinners and funerals. There was also discussion of having a permanent sign listing church worship times.

Yard Sale

The yard sale is currently in the planning stages. Management of the Yard Sale is changing this year.

Cathy motioned to end the meeting and Craig seconded.

Respectfully Submitted,

Melissa Boring, Secretary

 

May 24, 2016

The meeting was called to order at 6 p.m. by Bob Monk.

The members present were: Dave Beeson, Sherri Burnette, Shelly Jones, Cathy Turner, Chuck Griffin, Bob Monk, Becky Woody, Craig Hutchinson, Betty Kelly, Susan Garrott and Junior Morgan.

Members absent: Denise VanNorman, John Tindall and Preston Woody.

Also in attendance: Melissa Boring

Approval of Previous Month’s Minutes

Written copies of minutes from the April meeting were presented. Susan moved to approve the minutes, Cathy and Sherri seconded.

Proposal: To approve the previous month’s minutes.

By consensus from the CLC, the minutes were approved.

Sub-team Reports

Human Resources

Evaluations will need to be completed before the July CLC meeting. Gene Standridge was the latest speaker for the youth. The youth had a t-shirt fundraiser and plan to do more. The policy regarding fundraisers will be discussed at the next meeting.

Finance

Income variance dropped to 15%. Expenses are down. The net operating fund is at $30,000 and may drop over the next two months. Propane is needed ($6,000) and the church insurance is due in June. The church is still working on getting the operating fund back up to $40,000. The church audit was completed by Linda Jones and a report was submitted as part of the minutes and financial record.

Dave motioned to approve the audit report. Susan motioned to accept and Junior seconded the motion.

Proposal: To approved the submitted audit report.

By consensus the audit report was approved.

The council discussed a report of weekly budget needs. Betty looked over figures and presented a new presentation for the budget report. Dave presented an example of an offering report that had been used as an insert in bulletins in the past. He said it could be presented monthly or quarterly in the bulletin.

The council discussed leaving out the “weekly budget needed” amount in the offering report on the back of the bulletin. Instead it would be reported monthly or quarterly.

The council agreed to include a monthly financial report in the church bulletin starting the second week of June, and to drop the “weekly budget needed.”

Worship Attendance Report

The weekly attendance average is up by 5.

Legacy

The Legacy Team is open to suggestions about what they should be doing actively. They are set up to function if a gift to the church is given.

 Old Business

Copier

A proposal will be provided by Thermocopy with price quotes and sent around to council members for review.

 Work Teams

Children’s Ministries: The Children’s Ministries team will meet on May 25 to discuss VBS.

Fundraising Priorities Team: Becky Woody volunteered to be on this team with Chuck and Susan.

Membership Roll Team:  The Membership Roll team met on May 24 to discuss setting up a working plan.

Wednesday Night Dinners

There will be coverage in the kitchen for several weeks. The United Methodist Men’s Annual Fish Fry has been postponed until June. The ice machine has been fixed.

 New Business

Fundraising Policy Fundraising

Bob will meet with Preston and will see if the fundraising policy needs to be changed.
Sub-teams

The council discussed if the sub-teams were meeting regularly and if they were keeping punchlists of things to do. A list will be created for trustee matters and kept in the church office.

Policy Booklet

Melissa will start working on a policy book and will order it by sub-team. The policy booklet will be presented to the CLC in the future. A policy is needed for many items such as tablecloths and etc.

Distributing Directories

The council discussed putting pictures and information into an excel file. This information could be made available on the website and pictures and information could be added at any time. Rose Griffin has volunteered to do this as part of her high school community service. This information would need a login and password to access.

The council discussed how to distribute the extra directories. New members would receive one as would anyone listed in the directory that wished to receive one. They would also be given to current members and anyone else who participated.

Betty motioned to end the meeting at 7 p.m.

Bob seconded that motion.

Respectfully Submitted,

Melissa Boring, Secretary

 

April 19, 2016

The meeting was called to order at 6 p.m. by Bob Monk.

The members present were: Bob Monk, Denise VanNorman, Preston Woody, Dave Beeson, Susan Garrott, Cathy Turner, Shelly Jones, Craig Hutchinson, Becky Woody, Sherri Burnette and John Tindall.

Members absent: Chuck Griffin, Junior Morgan

Also in attendance: Melissa Boring

Approval of Previous Month’s Minutes

Written copies of minutes from the March meeting were presented. Craig moved to approve the minutes, Dave seconded.

Proposal: To approve the previous month’s minutes.

By consensus from the CLC, the minutes were approved.

Sub-team Reports

Human Resources

An article ran in the newsletter asking for volunteers to help in areas such as the nursery, custodial matters and van drivers for the youth. The article will run again in the May newsletter. Hester Breeden’s daughter Jessica will be in the nursery part-time and for right now the nursery is covered. Preston held a sub-committee meeting discussing the nursery.

VBS has been scheduled for July 18-22. The theme is “Surf Shack, Catch the Wave of God’s Amazing Love.”

Several members of the church have participated as guest speakers for the youth; they are always looking for more speakers. Recently the youth went hiking.

Finance

The church continues to bring in funds in order to reach the goal of having the reserve fund back to the normal amount. We are also slightly behind in giving. An idea of having yearly totals reported in the bulletin was discussed. It was mentioned that there used to be a quarterly statement distributed. The report would include the year-to-date giving against the year-to-date giving income. Issuing a six month report was also discussed, as well as presenting income vs. cash flow in the report. The question “what is important for the congregation to see” was brought up. The council will review the best format to present to the congregation.

Funds have been donated to help purchase the monitors and equipment that will be placed in the sanctuary.

The church audit has been completed for the year. The report is now being prepared.

Worship Attendance Report

Worship Attendance is up. The average for 2016 is 145, the average for 2015 was 138, the average for 2014 was 126.

Legacy

Old Business

CLC Calendar & CLC Sub-Committees

The church will be honoring the graduates this year on May 1st.

Copier

We will contact Thermocopy about making a presentation. We will look at price quotes and the types of machines they have available.

Lighting Outside of the Soundroom

New lighting in the hallway outside of the soundroom will be taken care of soon.

Formation of New Work Teams

Several people have signed up for the various work teams: children’s ministries, fundraising priorities team and membership roll team:

Children’s Ministries: Hester Breeden, Shelly Jones (will help out), Nadine (suggested)

Fundraising Priorities Team: Susan Garrott

Membership Roll Team: Lee Garrott (supportive roll), Denise VanNorman, Bob Monk (lead)

Sanctum Worship

The attendance has ebbed and flowed. The service will run through Pentecost and will be evaluated.

Wednesday Night Dinners

There are concerns about having the youth clean up when they get out of their class on Wednesdays. It is late at night for them. The parents are not always able to assist in the cleaning. We need to make sure someone is cleaning up after the meals. Bob requested feedback. Perhaps the youth will be rotated with clean up teams.

 New Business

 Fundraising Policy

The CLC discussed the fundraising policy and the cake auction the youth recently held. There are limitations right now on how fundraisers are carried out. An evaluation will be done on what the Youth needs and how the policy can possibly be amended. Preston will investigate what the youth needs. The cake fundraiser was a success.

The reason for the policy is fundraiser fatigue. A financial aspect of the fundraising policy is needed. A donation of 10% of funds raised should be given to the church.

Additional Items

Trustee Matters

Five parking lights are out on the church property and will need to be replaced. It was discussed that we need a form or some regular method of communication to let the trustees know if something is needed at the church. Any water issues will be discussed with plumber Randy Slauenwhite. We will ask for a price quote.

Directory

Everyone that had a picture taken will receive a directory. We had 97 people have their picture taken. The directories should be in soon.

Defibrillator

The cost of a new defibrillator is $1800.

New Flag

A new American flag is needed at the church.

Bob closed the meeting at 7 p.m.

Respectfully Submitted,

Melissa Boring, Secretary

 

 

 

March 15, 2016

The meeting was called to order at 6 p.m. by Bob Monk.

The members present were: Bob Monk, Junior Morgan, Denise VanNorman, Preston Woody, Dave Beeson, Susan Garrott, Cathy Turner, Shelly Jones, Chuck Griffin and Craig Hutchinson

Members absent: Becky Woody, Sherri Burnette and John Tindall?

Also in attendance: Melissa Boring

 

Approval of Previous Month’s Minutes

Written copies of minutes from the February meeting were presented.

Proposal: To approve the previous month’s minutes.

By consensus from the CLC, the minutes were approved.

 

Sub-team Reports

Human Resources

HR did not meet this month. The Youth Council met and will be having a Spring Fling during the Easter Egg Hunt. There is now a sign in sheet available for anyone that wishes to sign up to teach a youth class, and the youth is also in need of volunteers to help with picking up and returning a van during outings. The CLC discussed having a credit card set aside just for the youth.

The church is in need of a full time nursery worker.

Finance

Outstanding checks were causing some discrepancies with the finances but that has since been corrected. The church added $9,000 to the budget in one month with giving and not having a mortgage payment anymore; $27,000 is the net worth right now. Expenditures were much higher in January and lower in February. If things continue as they are the church is well on its way to recovery.

Worship Attendance Report

We are one below what it was this time last year.

Legacy

There are no new Legacy reports at this time.

 

 Old Business

CLC Calendar

A draft of the CLC calendar was presented. All member of the council were asked to review it and add their input, including planning times and upcoming activities. All of these additions will be collected in the following meeting.

Copier

The contract for the copy machine is up in July. Other copy companies are being investigated.

Sanctum Worship

An ad and a flyer are going out about the new worship service. It is an experimental formal worship service that is family friendly. It is built around four-fold worship, modeled after ancient structures of worship but with modern elements added in.

Wednesday Night Dinners

There are two goals for the dinners: welcoming new people from the community and to have no money lost. The youth have volunteered to set up and help clean. They will be given $20

a week for their efforts.

Attendance of church members has drifted down, but more outside people are showing up. It is possible the funds may begin to drift so that is something to watch out for.

 

 New Business

            Formation of New Teams (CLC)

            Fundraising Priorities Team: Might be good to have a team of people to prioritize items

that come up. This would be a long-term team.

Children’s Ministries Team: We need a children’s ministry council (most likely a volunteer position). They would plan out team activities for the younger kids.

Membership Roll Work Team: We need a team for developing a proper roll, perhaps drawing members outside the CLC. It was suggested we have a column asking for people to sign up for the different teams, perhaps running in next month’s bulletin etc.

These teams will be temporary sub-teams of the CLC.

Additional Items

More lights are needed upstairs in the hallway outside the elevator.

The defibrillator at the church has stopped working. It was proposed that we look for a new one.

Proposal: To approve the purchase of a new defibrillator.

By consensus from the CLC, the motion was approved.

 

The Kingston Post Office will be having a Food Drive on May 14. The church will be a recipient again this year.

Vacation Bible School: Hester Breeden, Nadine Jackson and Preston Woody are looking into a date for this year.

Bob closed the meeting at 7 p.m.

 

Respectfully Submitted,

Melissa Boring, Secretary

CLC Minutes

Feb. 16, 2016

 CLC Members in attendance: Bob Monk, Betty Kelly, Shelly Jones, Becky Woody, Sherri Burnette, Junior Morgan, Preston Woody, Chuck Griffin, Cathy Turner, Susan Garrott and John Tindall

Members absent: Dave Beeson, Denise Van Norman and Craig Hutchinson

Also in attendance:  Melissa Boring

The meeting was called to order at 6 p.m. by Bob Monk.

Chuck opened with prayer.

Bob motioned that the January minutes be approved by the council. There were a few minor corrections made to the minutes. By consensus from the council the minutes were approved.

Human Resources

Hester Breeden has been hired as Youth Coordinator. She is in need of a liaison. Karen Drake has taken on the role of liaison to Seth O’Kegley.  Jaime Kilby has been hired as a nursery worker until April. Someone else will need to be located at that time.

The HR sub-group met with Sherri Burnette recently regarding Safe Sanctuary. The topic of the Easter Egg Hunt was mentioned as was Bible School for this year. Hester will be handling Bible School but there is no firm date at this time.  Hester may end up having 8-12 hours per week. The council discussed payment options for Hester.

The council discussed ways to have the youth involved, perhaps by developing a Youth Council. Hester will need an office and a computer. A plan was discussed to convert the current sewing room into Hester’s office and to move the Sewing Circle into the current youth room. The Youth currently meet in their Sunday School classroom.

Finance

Hester will be paid an exempt salaried position, with a sum of $10,000 a year. That sum will be divided into pay periods. Her official start date was set at Feb. 1, 2016.

The net operating fund is at $31,692. It is lower than anticipated likely because of January bills having been posted in December, and church having been canceled Jan. 24 because of bad weather.

Bob mentioned that it is important to keep track of the $4,000 that used to be paid for the mortgage. He suggested placing it in the reserve fund over the next 4-5 months so that the fund can be built back up to $40,000. It then would be kept in a separate account dedicated to capital needs.

Junior moved to place the $4,000 for the into the reserve fund until that fund exceeds $40,000, seconded by Chuck. The council agreed.

Susan suggested having a true audit done sometime at the church in the future. Bob suggested putting the line item in the budget for that next year.

The software issues have been mostly straightened out. The payroll software and Shepherd’s Staff were having problems communicating. A developer from Shepherd’s Staff worked on it and resolved the payroll issues.

Attendance

Attendance has remained consistent. It is the same average as it was this time last year, 133.

Legacy

One more member is needed for the Legacy team and there will most likely not be any events until the 2nd quarter of 2016. The team is in need of someone to help market the team and plan events.

Old Business

Performance evaluation and goal setting for church employees will take place in June or July.

A decision was made at a recent called meeting of the CLC to move forward on purchasing televisions for the church sanctuary. (This is on hold until reserve is above $40,000.)

At the called meeting there was a unanimous vote made by the council to hire Hester Breedon as Youth Coordinator.

The afternoon worship service will be happening during the Easter season. There are plans to advertise in the Roane County paper.

Additional Topics

The Easter egg hunt will take place the Saturday before Easter. A church flyer will go out before that time.

There are plans to discuss plans to replace the current church copy machine at a future meeting.

 

 

Respectfully Submitted by Melissa Boring

CLC Minutes
Jan. 19, 2016

The meeting was called to order at 6 p.m. by Bob Monk.
CLC Members in attendance: Bob Monk, Becky Woody, Betty Kelly, Dave Beeson, Preston Woody, Junior Morgan, Sherri Burnette, Cathy Turner, Shelly Jones, Denise VanNorman, Craig Hutchinson, Chuck Griffin and John Tindall.
Members absent: Susan Garrott
Also in attendance: Lynn Wright, Melissa Boring
Chuck led the group in an opening prayer.
Human Resources
The HR sub-group had met recently. They interviewed for a new nursery worker but the job offer was declined. A search for a new nursery worker or volunteer continues. New liaisons were assigned, though one is still needed for Seth and for Briana.
Finance
Money taken out to cover the rest of the mortgage will need to be built back up.
Attendance
Down slightly from 2015 but still doing well. Many in the congregation have been out of town during the month of January.
Legacy
Becky mentioned that there is a new team. Karen Drake has rolled off the roster for 2016 and a replacement is needed. She mentioned that she has approached someone and will report at the next CLC meeting. Becky read over and discussed highlights of the Legacy charter.
She said that the Legacy group will most likely meet quarterly. They will have an event or series of events in 2016. It is possible that they will do a “lunch and learn” series about different subjects. The Legacy team has been looking for different hosts.
Minutes
Craig motioned to accept the minutes from the previous month. Dave seconded the motion and the minutes were accepted.
Old Business
The calendar of CLC events will be discussed at the next meeting.

“Ice the Debt”
Craig, Becky and Dave had recently met. They proposed to cover the remainder of the mortgage debt by paying for it out of the reserve fund. This will leave around $44,000 left in reserves. After the mortgage is paid off money will be put back in the reserve fund; essentially the church will be paying itself back.
The payment toward the budget will need to be paid to ORNL by Feb. 1. The total remaining is $18,363.38.
Craig motioned to pay off the remainder of the debt. Junior seconded and the motion was passed.
New Business
Dave brought up the subject of changing credit unions. The Finance Committee sub-team had met and discussed switching to an account with Federal Enrichment after experiencing various issues with ORNL.
The Finance team motioned to open an account with Federal Enrichment Credit Union. Junior seconded and the motion was approved.
Afternoon Service
Chuck discussed starting an afternoon service at the church. The service would take place at 1:30 p.m. on Sundays, following an after service lunch. The lunch meals would be funded through donations, like the Wednesday night dinners.
The new service would be prayer oriented, using old/early church prayers and liturgy. The core concepts of Christianity would be discussed. The service will involve Seth who has helped develop the concept. It will possibly start during Lent or Easter and is aimed at helping new Christians and those wanting a new understanding of their faith. It would run at least six weeks.
Proposal: to approve the new service.
By consensus the CLC approved.
Communication
The CLC discussed the need for improved communication. One week before each CLC meeting the Agenda, finance report and the approved minutes for the previous month would be send out church-wide. Reports on new membership and information about church activities will also be sent out.
AV Equipment
The CLC went to the sanctuary and listened to a demonstration from Lynn Wright (a team that works with the AV equipment had met and discussed the project) about purchasing new AV Equipment, mainly discussing acquiring new TV monitors to mount at the front of the sanctuary. Chuck and Lynn demonstrated where the monitors would be placed (to side walls on either side of the cross).
Lynn reported that there are 75 inch screens available for around $2,000. She recommended that size because anything larger jumps up much higher in price. She suggested making the font size larger so that text on the screens could be well viewed.
The screens would be mounted in such a way that they would swing out when in use but could be folded against the wall when not in use. Everything would cost less than $5,000. Lynn recommended purchasing new software and hardware in the future. A possible team for running this new equipment is Jill Hegland, Zain and Brandon Hashmi and Rose Griffin. Lynn proposed having a team of around six people to help care for and run the equipment.
The monitors would be used for music lyrics, prayer and possibly for playing videos. It could be used in the future for the afternoon service and for VBS when it returns.
Bob motioned for approval of the purchase for the AV equipment. Members of the CLC expressed concern that the congregation needs more information about the changes happening. It was decided that Lynn Wright and John Tindall will present this information to the congregation after each service on Jan. 24. Sherri mentioned that it would be helpful to pass out a half sheet containing bullets of information that the congregation could look over. The sheet would include information about the old equipment failing and why new equipment would be advantageous.
Bob called for a consensus to communicate the plan.
By consensus the CLC agreed.
Junior motioned for adjournment and Dave seconded. Bob closed the meeting at 7:50 p.m.

Luminary (CLC) Church Leadership Council
December 8, 2015

The meeting was called to order at 6 p.m. by Nadine Jackson. The members present were: Craig Hutchinson, Don Shepherd, Bob Monk, Junior Morgan, Chuck Griffin, Dave Beeson, Preston Woody, Betty Kelly, Nadine Jackson, Cathy Turner, Susan Garrott and Karen Drake. New members present were Shelly Jones, Sherri Burnette and John Tindall.
Members absent: Melba Levy and Becky Woody and new member Denise Van Norman
Also in attendance: Melissa Boring and Lynn Wright.

The new members of the CLC-Shelly Jones, Sherri Burnette and John Tindall introduced themselves. They will be formally joining the council in 2016. Don Shepherd, Melba Levy, Nadine Jackson and Karen Drake will be rotating off at the end of this year.

Chuck discussed adding a spot in the liturgy for the Jan. 3 service to honor the members of the CLC and to identify the new members to the congregation.

Approval of Previous Month’s Minutes
Written copies of minutes from the November meeting were presented.

Proposal: To approve the previous month’s minutes.
By consensus from the CLC, the minutes were approved.

Sub-team Reports
Human Resources
HR has spoken to a few people about possibly stepping into a Youth Coordinator role. A written plan has been drawn up. The sub-team of HR will develop employee evaluation forms, and will most likely conduct evaluations in June 2016.

One nursery worker is staying on full-time and another has agreed to stay part-time. Another person will need to be hired or possibly there will be a sign-up for volunteers.

Chuck mentioned that there are new lay speaker requirements. The current lay speakers will need to be updated on the new requirements.
Finance
Finances have dropped a few percentage points and giving has been lower lately, thought it was higher on Dec. 6. There are no major expenses occurring right now.

A meeting may be called about the mortgage payment. A way to refinance the remaining amount will need to be determined before February. The net operating fund was also discussed.
Worship Attendance Report
Attendance averages remain largely consistent. The 2015 average is down by 1 from 2014. We have gained 13 new members and have baptized 1 baby this year.
Legacy
The Legacy team will not meet until after the first of the year. There are new items on the table in the narthex and there are plans to add a Legacy tab to the church website next year.
Old Business
Ice the Debt
The debt amount began at $114,400 and as of Dec. 8 is at $55,519. The church is still receiving donations. The mortgage payment each month is $4,023. Updates on the decreasing amount can be found on the finance door, the thermometer in the narthex and announcements in the bulletin and during Sunday services.
Safe Sanctuary
Sherri Burnette will continue to work with Safe Sanctuary. Look for more updates after the holidays. Work will be done on reestablishing the policy. There will be another training next year.
New Business
New Audio Visual Equipment
Lynn Wright presented a handout and spoke about the current audio-visual situation. The projector is 10 years old and is no longer produced; neither are parts for it. The controller for the projector is also having issues and the bulbs are getting old. One option is to get a new projector or it could be replaced entirely with T.V. monitors.

The monitors would cost around $2,000 while projectors would cost perhaps $7-12 thousand. Mounting wireless controllers and adapters could cost between $5-6 thousand.

A new team is needed to get items ready for each service, scripture reading, etc. A team is needed to gather information on what is the best option. The team will investigate price, specs, etc. and present a report. Lynn and Chuck would be part of this team.

Proposal: To develop a team to gather information.
By consensus the CLC agreed.
Performance Evaluation and Goal Setting for Church Employees
Evaluations will be done most likely in June of next year. Evaluation forms are being developed.
Calendar of Events for CLC and CLC Sub-Committees
Nadine presented a rough draft of a CLC monthly calendar for 2016. The CLC went over the draft and discussed the items listed. Suggested items were added, others will be added later and a master list will be produced.

A handout of a summary of the accomplishments from 2015 was also presented and discussed.
Additional Items
The group talked about acquiring a van or possibly leasing a van in 2016. Susan mentioned that Missions is in the process of giving a sum of $500 to Alex Richardson for an upcoming mission trip.

The light that was out in the front of the church is now fixed.
Nadine adjourned the meeting at 7:45 p.m.

Respectfully Submitted,
Melissa Boring, Secretary

Attachments:
Agenda
November Minutes
Finance: Report and graphs for November 2015.
Attendance Averages
Draft of Monthly Calendar
List of CLC Accomplishments
Article

November 17, 2015

The meeting was called to order at 6 p.m. by Bob Monk. The members present were: Junior Morgan, Bob Monk, Don Shepherd, Becky Woody, Karen Drake, Cathy Turner, Preston Woody, Craig Hutchinson, Chuck Griffin, Dave Beeson, Betty Kelly, Melba Levy and Susan Garrott.
Members absent: Nadine Jackson.
Also in attendance: Melissa Boring.

Approval of Previous Month’s Minutes
Written copies of minutes from the October meeting were presented.

Proposal: To approve the previous month’s minutes.
By consensus from the CLC, the minutes were approved.

Sub-team Reports
Human Resources
The Charge Conference was successful. There were three lay speakers approved, with one being new. HR is still working on finding someone to oversee the youth. There may be some changes among nursery staff, and the church may need to hire 1-2 new people.
Finance
The giving was slightly short in October, 6% under budget but the finances are still in good shape. Expense went up, partly because the carillon had to be repaired. The mortgage continues to decrease in the amount owed thanks to “Ice the Debt.” The debt amount should be in the 50,000 dollar range by February. Over $50,000 has been paid since the beginning and there have been additional pledges made. Funds will still be collected past the Nov. 15 deadline.
Worship Attendance Report
The attendance is the same as it was last year at this time.
Legacy
Information located on the Legacy table continues to be updated. The Legacy team will be rotating next year.
Safe Sanctuary
The team behind Safe Sanctuary plans to meet after the holidays. More events may be planned at that time.
Old Business
Thermostats
Five new thermostats have been installed in the building and are functioning
New Business
Budget for 2016
The council went over the budget for 2016 line by line. There was a Q & A session to discuss the budget. A change was made to the budget designated for church flyers. It was decided to keep the amount the same as previous years.

Proposal: To approve the projected 2016 budget.
By consensus the council approved.
Additional Items
There were several items that will be carried over until the next meeting, including performance evaluation & goal setting for church employees and a calendar of events for CLC & CLC sub-committees.
Bob adjourned the meeting at 7:30 p.m.

Respectfully Submitted,
Melissa Boring, Secretary

Attachments:
Agenda
October Minutes
Finance: Report and graphs for October17 2015.
Attendance Averages

Luminary (CLC) Church Leadership Council
October , 2015

The meeting was called to order at 6 p.m. by CLC Chairman Nadine Jackson. CLC Members present were Nadine Jackson, Susan Garrott, Cathy Turner, Craig Hutchinson, Becky Woody, Chuck Griffin, Don Shepherd, David Beeson, Bob Monk, Junior Morgan, Betty Kelly and Preston Woody. Members absent: Melba Levy. Also in attendance: Melissa Boring.

Cathy Turner opened with a word of prayer.

Approval of Previous Month’s Minutes
Written copies of minutes from the September meeting were presented.

Proposal: To approve the previous month’s minutes.
By consensus from the CLC, the minutes were approved.

Sub-team Reports
• SPR
There is still a need for a youth director. There is someone who might be interested in the position. The CLC discussed the need for a plan when the custodian is on vacation.

The CLC discussed the budget for staff salary. There are plans to have the budget completed before the next meeting. The pastor salary will be approved before the Nov. 8 Charge Conference.
Finance
The church is down to 1% on budget. Expenses were up slightly but we are under budget by $1000.

• Worship Attendance Report
The attendance is the same as it was last year at this time.
• Legacy
There are no large events planned until next year when there is a new Legacy Giving team in place. Becky will be chair at that time. Other people still need to be chosen. A gift of $1000 was given to the foundation. There are plans to keep up with investment reports and with materials in the narthex.
Old Business
• Mortgage
The brochure for Ice the Debt has come out. There are plans to keep communication going through to the 15th of November. The debt will be down to $92,000 by Nov. 1. Updated figures are posted on the finance room door, on the thermometer in the narthex and on the church website. The debt had previously been $114,000. There are plans to better communicate with individuals that are not always able to attend church regularly about Ice the Debt.

• Safe Sanctuary
Several members attended the Safe Sanctuary training earlier in the month. Plans to having a follow up training for individuals unable to attend the previous training were discussed.

The CLC discussed the need to have a yearly approval of the Safe Sanctuary policy. This would likely happen mid-year and will be added to the CLC calendar. One item that needs to be addressed in the policy is cyber issues. There should also be a section discussing elder abuse.

It was suggested that Sherri Burnette be invited to assist and review the policy at the next CLC meeting.

New Business
• Preparation for Charge Conference
There is still some paperwork that needs to be completed for Charge Conference. The CLC discussed changing the name of the SPR Committee to Human Resources (HR) for next year as it is a more identifiable title.

Proposal: To change the SPR title to Human Resources.
By consensus from the CLC, the change was approved.

It was discussed that there is a need to approve the pastor’s salary for 2016 as well as the housing allowance. It was discussed that the pastor be given a 4% raise. A total of $8,000 was suggested as the amount of the 2016 housing allowance. The need to approve lay speakers for 2016 was also discussed.

Proposal: To approve the housing allowance, the pastor’s salary and the 2016 lay speakers.
By consensus from the CLC, the changes were approved.

The CLC also discussed the changes in individuals serving on the CLC in 2016.

Proposal: To approve the changes to the CLC.
By consensus the changes were approved.

• Additional Items
The CLC discussed the fact that make-up pictures for the directory would be occurring at the church. They mentioned important upcoming events such as the Health Fair in March, the Nov. 22 Hanging of the Greens, Angel Tree and Food boxes, the Christmas choir program and the Christmas Eve program. It was also mentioned that the church now has two new handicap signs placed before parking spaces at the church entrance.
Nadine adjourned the meeting at 7:30 p.m.

Respectfully Submitted,
Melissa Boring, Secretary

Attachments:
Agenda
September Minutes
Finance: Report and graphs for September 2015.
Attendance Averages

 

Luminary (CLC) Church Leadership Council
September 15, 2015

The meeting was called to order at 6 p.m. by CLC Chairman Nadine Jackson. CLC Members present were Nadine Jackson, Susan Garrott, Cathy Turner, Craig Hutchinson, Becky Woody, Chuck Griffin, Don Shepherd, David Beeson, Bob Monk, Junior Morgan and Preston Woody. Members absent: Betty Kelly and Karen Drake. Also in attendance: Melissa Boring.

Bob Monk opened with a word of prayer.

Approval of Previous Month’s Minutes
Written copies of minutes from the August meeting were presented.

Proposal: To approve the previous month’s minutes with minor corrections.
By consensus from the CLC, the minutes were approved.

Sub-team Reports
• SPR
It was reported that the SPR had not met recently. The SPR is still trying to locate someone to help with the youth. There are a few people who are interested in assisting.

The following question was raised: Is there a need for a daycare program in the area? With the closing of the Michael Dunn Center, need has increased in nearby areas.

Another question raised was who should clean the church when the custodian is not available. It was suggested that we have a list of people who might want to fill in.
Finance
David reported that the church has gained another 3% on the budget. We are down 6%. The apportionments are still being paid. We are 3% under expenses. The Yard Sale brought in around $8900, which is designated for community outreach projects. Finances are going well.

It was suggested that the budget needs amount be set apart from the offering amounts on the bulletin so that it is easier to locate. There are plans to start on the budget for next year soon.

• Worship Attendance Report
The attendance is up slightly from last year.

• Legacy
Becky reported that the Legacy group had recently met. The group is trying to regularly discuss the Foundation Statement. In their meeting they discussed the possibility of having an educational miniseries hosted at the church, perhaps offered during the Sunday School hour. Several members of the church would teach different subjects such as wills, taxes, IRA’s, new EMV chips and perhaps youth financial responsibility, all with a biblical viewpoint in mind. It was discussed that having meeting during the Sunday school hour would make it difficult for those who teach the children to attend. Becky said they could have another one-time event with a set important topic. It was suggested that an event with several people (experts) discussing different topics of interest could be held. It was decided that an email will be sent out that asks for ideas and suggestions.

It was also mentioned that there is a new legacy table set up in the narthex with related materials. Our thanks to John Drake and Wayne Tipps for designing and constructing this special table.

Old Business
• Mortgage
Chuck presented a communications plan for the 2nd Giving Campaign for the debt elimination effort. This is to explain what the need is and the goals related to eliminating the mortgage. A brochure will be developed which will explain what comes after the debt is paid. There will likely be a celebration on November 8 during worship to announce the outcome. The kick off will happen in October.

• Vision and Mission
There are small groups beginning to form. A women’s group is meeting and there are others potentially forming. There is a need for a young adult group. There are several new graduates at the church. A group could possibly meet in the evening.

• Outreach to children (Safe Sanctuary)
Sherri Burnette is leading a training on October 11 at 1 p.m. for Safe Sanctuary. Anyone working with children will need to attend. The Safe Sanctuary policy needs to be updated. The CLC will discuss it at the next meeting.

The Fall Festival was discussed. Chuck asked about how to engage people in the community and see what parent’s needs are in regard to their children and how best to communicate? Cathy mentioned that they will be doing interviews for Christmas at the church this year and Chuck asked if the interview process could be a way to help determine what the needs are for children. It was mentioned that the church had never had an ongoing event aimed at children, just one-time events. It was mentioned that it is important to engage with families from a Christian perspective.

It was determined that there will be no Fall Program at this time.

New Business
• District Conference
Cathy read Karen Drake’s report from the District Conference to the CLC. Luminary won a silver award. A copy of the report is available in the library.

• Evening Service
The subject of an evening service was discussed. One idea is to develop an evening seeker service that will involve Seth. They would like to reach younger people as well.

• Health Fair
March 14 is the possible date for the 2016 Health Fair. One concern raised was the possible problem with having it on a day that is not a holiday as it may not be convenient for working people. It was mentioned that the date change last year (because of bad weather) did not change attendance much.

• Handicapped Parking
There is a need for a handicap parking area with easier access to the narthex.

Motion: Agree to 2 Handicapped spots
By consensus the CLC agreed.
Nadine adjourned the meeting at 7:30 p.m.

Respectfully Submitted,
Melissa Boring, Secretary

Attachments:
Agenda
August Minutes
Finance: Report and graphs for August 2015.
Attendance Averages
Oak Ridge District Conference Report

Luminary (CLC) Church Leadership Council

August 18, 2015

The meeting was called to order at 6 p.m. by CLC Chairman Nadine Jackson. CLC Members present were Nadine Jackson, Cathy Turner, Karen Drake, Susan Garrott, Melba Levy, Dave Beeson, Bob Monk, Betty Kelly, Becky Woody, Chuck Griffin, Preston Woody, Craig Hutchinson, Junior Morgan and Don Shepherd. Also in attendance: Melissa Boring and Wayne Tipps.

Approval of Previous Month’s Minutes

Written copies of minutes from the July meeting were presented. One mistake was noted and corrected.

Proposal: To approve the previous month’s minutes.

By consensus from the CLC, the minutes were approved.

Sub-team Reports

 SPR: Preston reported that attendance is up an average of 20 people since Seth began. We still do not have a Youth Coordinator but Preston knew of someone who might be interested in helping with some of the youth activities.

 Finance: Betty provided printouts of the monthly reports. Dave reported that the offering was in good shape. Expenses were ok and financially we are in good shape. Dave asked about including the monthly statement in the newsletter and Nadine asked about putting the financial reports on the bulletin board. It was requested to place copies of the minutes in the narthex.

Purchasing procedures were discussed. Craig mentioned that anyone needing to purchase items needed to go through the proper channels, Dave and Craig said the trustees needed to sign off on certain expenditures. Betty stated that on any account permission to spend money from that account is needed from the account head.

 Worship Attendance Report: The attendance is back up on average by 3 people. Chuck said that we have several new visitors and potential people to join the church.

 Legacy: Karen mentioned that there is a table dedicated to the Legacy group located in the narthex. It displays Legacy materials that are available for anyone interested to take. Becky said that the next meeting will be on September 8 at 6:30 p.m. They will be discussing items such as taxes.

New Business

 Pianist Proposal: Preston said the subcommittee had met and he had communicated with Seth and Wayne. He turned the conversation over to Wayne. Wayne presented a statement about why it would be beneficial to keep a pianist. He said it would free Seth to conduct and communicate with the choir. Wayne explained the payment cost of Brianna in the proposal. Bob asked if for accounting purposes if it would be all salary. Junior asked what Seth’s original job description was. Craig mentioned it said the choir director would cover all and that was why there was extra on the salary. Wayne said the extra money in the salary was because Seth would be participating in all services and developing a seeker service. He would be moving into a worship leader type of role.

Preston said when he talked to Seth about retaining a pianist Seth was very open to the idea. Nadine proposed the question of whether or not to hire a permanent pianist for the remainder of the year.

Proposal: To hire a pianist for the remainder of the year.

By consensus the CLC agreed.

Dave suggested seeing how she works out with Seth until the end of the year. Nadine called for a vote to keep the salary at $100 per trip for the pianist until the end of the year, and to reevaluate the situation at that time.

Proposal: To retain the pianist’s current salary.

By consensus the CLC agreed.

Old Business

 Mortgage: Bob reported that the subcommittee had met. They had decided that a 2nd Mile Giving Campaign would be set up. How long to run it is still being considered and it will possibly begin Sept. 30. He said Chuck will be communicating information about what a 2nd Mile Giving Campaign is. Karen asked if we will put some items out explaining what the goal is. There are plans to do that and Chuck said they may put out a brochure about it.

The goal of the 2nd Mile Campaign is to pay off the existing debt, with a goal of $118,000 to be raised by the 1st of February. Nadine asked who will watch over the campaign and Bob stated that the subcommittee will do that. Dave suggested putting information about it in the narthex.

Chuck suggested going with the campaign through early November. He said that there could be a Harvest theme attached to it. He said to have it be a one-time event. Becky and Bob thought it should be ongoing. Dave asked about putting out a “thermometer” in the bulletin showing how the funds are accumulating each week. The close out date will be November 8. Nadine called for a vote to go ahead with the 2nd Mile Giving Campaign.

Proposal: To hold a 2nd Mile Giving Campaign.

By consensus from the CLC the campaign was approved.

 Safe Sanctuary: Chuck discussed the Fall Program for children and families. He said that we need people that are trained to do it and that since that is already happening we will just have everyone trained for Safe Sanctuary. Someone has contacted Holston about getting a trainer. Nadine said we will need to review the policy and it will be discussed at the next CLC meeting. Preston asked who was over Safe Sanctuary before. Nadine said that now the CLC would be responsible.

Chuck and Preston said they needed a team over it. Chuck suggested Connie. Preston suggested pulling in other people, perhaps Sylvia Mende, Missy Richardson, Pam Hutchinson or Sherri Burnette. It was mentioned that Jean Creswick had been over it before and might be asked. Nadine said we will review the policy at the next CLC meeting and talk about the team to review the policy.

 Visioning

Chuck said that visioning will be discussed after the 11 a.m. service on August 23, 2015.

 Fall Program

Chuck said they hope to pull in parents as well. Nadine said when looking at applications for grants you must have Safe Sanctuary training in place.

Additional New Business

Chimes: The CLC discussed problems with the chimes being delayed. It is being looked into.

Church Directory: Ken Hill is in charge of the new church directory. He has been meeting with companies and will likely have something set up for October.

Yard Sale and Additional Items:

The Yard Sale is happening in September.

Bob said we have 5 new thermometers.

Betty said we are addressing the issue about lights being out in the church parking lot.

Junior Morgan closed with a word of prayer.

Nadine adjourned the meeting at 7:30 p.m.

Respectfully Submitted,

Melissa Boring, Secretary

Luminary (CLC) Church Leadership Council
July 25, 2015

The meeting was called to order at 6 p.m. by CLC Chairman Nadine Jackson, and opened with a prayer by Chuck. CLC Members present were Karen Drake, Cathy Turner, Becky Woody, Susan Garrott, Bob Monk, Nadine Jackson, Chuck Griffin Craig Hutchinson, Dave Beeson, Betty Kelly and Preston Woody. Members absent were Junior Morgan, Don Shepherd and Melba Levy

Approval of Previous Month’s Minutes
Written copies of minutes from the meeting held on June 16 were presented.

Proposal: To approve the previous month’s minutes.
By consensus from the CLC, the minutes were approved.

Sub-team Reports
• SPR
Preston spoke about retaining accompanist Brianna Wells. There are plans to speak with Seth O’Kegley once he begins as Choir Director. Preston talked about Seth starting officially on August 2. He also mentioned that there is still no Youth Leader in mind and said that there are plans for the SPR sub-team to meet soon.
• Finance
Dave delivered the finance report. He said that the offering overall has been good. There were larger expenses in June but the apportionment has still been met. The church is currently only about 10% under budget.
o Monthly Reports
Betty distributed a full copy of the reports. Betty said that our expenses and budget are only about halfway through funds, despite June expenses. Propane had been purchased this summer as it is cheaper and the amount purchased should carry through the winter. Bob asked about getting specific reports for accounts. Betty said she can print out those reports. Nadine asked about possibly posting it on the board.
• Worship Attendance Report
Chuck reported that the average is down slightly from 2014, likely because last year the appointment change brought in bigger crowds.
• Legacy Giving Report
Karen and Becky reported that there is currently no new news regarding Legacy Giving.

New Business
• Mortgage Proposal
Dave said that the Finance sub-committee had met and discussed a mortgage proposal. They determined that it was ultimately a trustee matter. A decision will need to be made to pay off the mortgage. An offer was made by an anonymous person to take over the mortgage and pay it off as a lower percentage of 4 %. A letter was sent out to find someone to take it over. Another offer was made by a separate individual to take it over and allow the church to pay it back at 3 %. Bob Monk asked if this will be a transparent transaction. Bob asked about having a bond program to pay off the mortgage.
Chuck proposed having a phased gift campaign and Bob asked about the Debt Reduction Fund. A total of $104,000 would need to be raised. It was also mentioned that funds are needed for roof replacement and air conditioning. It was asked if these items be included as a packaged deal. Chuck again mentioned raising funds, making it a fundraising effort, perhaps tying it in with the vision statement.
Old Business
• Visioning Follow Up/ Visioning and Mission Statement
• Nadine suggested moving on to speak about the visioning statement. Chuck presented a one-page paper detailing a possible vision statement and listed and discussed short-term mission goals for the church such as small group establishment, outreach ministry aimed at children and their families and resource development. The group discussed more about the outreach ministry for children and how best to advertise. They talked about putting out a flyer and possibly renting a van to pick up kids in the area. Chuck mentioned presenting it to the congregation in the future.

Nadine asked about switching to the new vision statement. Karen mentioned adding the scripture it refers to in order to back it up.

Nadine asked for consensus to recommend to the church body the proposed vision statement: “A world conformed to Jesus Christ.”
By consensus the CLC agreed

Nadine asked about the proposed mission statement: “To draw people into a growing relationship with Jesus Christ.”
By consensus the CLC agreed.

• Small Groups
Chuck talked about having small groups of different types. Nadine mentioned that having 3-5 solid groups running by January would be a success. She asked if this is something we should support. Becky said trying it could be a good thing to set as a goal.

Nadine asked if this could be considered one of the short-term mission goals?
By consensus the CLC agreed.

• Outreach
The CLC discussed the ministry aimed at kids in the area and their families, with a pilot program possibly running Oct 12-16.

Nadine asked for consensus.
By consensus the CLC agreed.
• Resource Development
This item needs more discussion for the finer points.

The CLC agreed that it can be addressed at the next meeting on Aug. 18. Bob will chair the sub-team for Resource Development. The team will be made up of Bob, Chuck, Dave, Craig and Becky.

Bob proposed replacing the 12 thermostats in the building with new ones controlled by the keyboard from the office. For right now new ones will be ordered for the Fellowship Hall, Sanctuary and Library.

Nadine adjourned the meeting at ¬¬¬¬¬¬7:30 p.m.

The next meeting will be held on August 18.

Respectfully Submitted,

Melissa Boring, Secretary

Attachments:
CLC Agenda
Minutes from June
Budget and Expenses Charts
Financial Statement Summary Ending June 30, 2015
Average Worship Attendance
Vision/Mission Proposal

June 16, 2015

The meeting was called to order at 6 p.m. by CLC Chairman Nadine Jackson, and opened with a prayer by Nadine. CLC Members present were Dave Beeson, Karen Drake, Susan Garrott, Chuck Griffin, Nadine Jackson, Betty Kelly, Bob Monk, Junior Morgan, Cathy Turner and Becky Woody. Members absent: Preston Woody, Craig Hutchinson, Don Shepherd and Melba Levy. Also in attendance: Melissa Boring.

Approval of Previous Month’s Minutes
Written copies of minutes from the meeting held on May 19 were presented.

Proposal: To approve the previous month’s minutes.
By consensus from the CLC, the minutes were approved.

Sub-team Reports
• SPR
Pat Hallcox is now the new liaison to the nursery workers. Seth O’Kegley has been hired as the choir director and will start on August 1.
• Finance
• Dave reported that the finances continue to do well. Finances are down 1% in budget from last month. The church is still paying the monthly apportionments. Expenses are down 6%. There was a large payment for propane made recently. Dave is finding out more about land acquisition near the church.
o Monthly Reports
Betty distributed a full copy of the reports. Nadine asked about the outcome of moving to new/fewer charter accounts. Betty said that it has been easier to keep track of the finances.
• Worship Attendance Report
Chuck reported that we are still ahead of where we were and attendance is still growing. There have been a lot of members on vacation but there have been several visitors.
• Holston Conference Report
• Karen Drake read her report from Annual Conference. She talked about Children in Poverty and reported that $1956.00 had been gathered from Luminary and 350 hours of service pledged. Luminary had also sent five kits to Africa.
• Legacy Giving Report
Karen and Becky reported on the Legacy Giving Campaign Provide & Protect Luncheon. There were 53 people in attendance.

New Business
• Children’s Program
Chuck talked about having a possible summer children’s program, with Ken Carden as the leader. Ken plans on having a meeting in order to discuss a summer feeding program for children in the area. There would be a trial run for three weeks this summer, three days a week. Food would be prepared here at the church. Questions were asked about transport and funding. The idea of asking for a written plan for the program was discussed, possibly distributed by email.

Proposal: To ask for a written plan.
By consensus the council agreed.

Old Business
• Visioning Retreat & Establishing Subteams
Chuck talked about developing a new vision statement in 2015. He also recommended developing small groups and passed out a packet about the subject from Barnabas Network International Online Resources for Churches. He pointed out that small groups function differently from Sunday School, and that normally they have a covenant. Nadine suggested involving the entire congregation in the process. Chuck said that the council could determine vision and focus. Chuck asked if the council could communicate about the small group discussion electronically and it was agreed upon.
• Safe Sanctuary
Nadine stated that there needed to be retraining for Safe Sanctuary offered. She asked how the church could handle it. Chuck suggested establishing a work team. Chuck and Nadine agreed to discuss how best to handle retraining.
• Building Improvements
The council discussed possibly repainting the building. They talked about future plans for the upstairs and agreed to revisit the topic after reviewing the status of the mortgage. Bob Monk suggested having a computerized system to set up heat and air.
Nadine adjourned the meeting at ¬¬¬¬¬¬7:40 p.m.

Respectfully Submitted,

Melissa Boring, Secretary

Attachments:
Meeting Agenda
Minutes for May meeting held on May 19, 2015
Financial Statement Summary Ending April 30, 2015
Financial Statement Summary Ending May 31, 2015
Income Graphs
Average Attendance
List of Conference Delegates
Small Groups articles

May 19, 2015

The meeting was called to order at 6:01 p.m. by CLC Chairman Nadine Jackson, and opened with a prayer by Craig Hutchinson. CLC Members present were Dave Beeson, Karen Drake, Susan Garrott, Chuck Griffin, Craig Hutchinson, Nadine Jackson, Betty Kelly, Melba Levy, Bob Monk, Don Shepherd, Cathy Turner, Becky Woody, Junior Morgan and Preston Woody. Members absent: Becky Woody.

With Melissa on vacation, Pastor Chuck agreed to keep minutes.

Approval of Previous Month’s Minutes
Minutes from previous meeting read; three name-related corrections.

Reflection on Vital by Jorge Acevedo
Pastor Chuck provided the final teaching from the book “Vital,” leading a discussion on the impact of mission work on a congregation.

Sub-team Reports
• SPR
The group then discussed the hiring of Seth O’Kegley, agreeing to make him an offer of $22,500 after a motion by Junior Morgan, one seconded by Don Shepherd. It is understood Seth will have a role in the two morning service and in a seeker service in development.
• Finance
The finance report indicated we are doing better, running deficit of about $1,000 for the year, but this is largely because of reductions in expenditures. Some focus on giving is still needed.
o Monthly Reports
• Worship Attendance Report
Worship attendance continues to be up compared to the same number of weeks in 2014 (see attached report).

Old Business
• Legacy Lunch
Regarding the Legacy lunch: 31 registered so far; there still is some confusion about what will be presented. The committee and pastor will be emphasizing in upcoming announcements that no financial products are being sold.

New Business
• Ken Carden made a presentation on a Luminary Summer Food Program in development to feed children in poverty while teaching them about Jesus. This ties closely to the Annual Conference offering to help children in poverty. The team working on this program with Ken: Linda Jones, Cathy Turner, Sherri Burnette, Zdsislawa Bednarski, John Stephens, Jim Conway. The hope is to reach about 30 children in Southern Roane Northern Meigs area between the ages of 6 and 12 while using a screening-referral process. We also may partner with another church to help with transportation needs. No approvals needed now; the team hopes to come back with a plan for a three-week test program to run this summer.
• Dave Beeson raised additional new business:
1. Thermostats. Air running/not running at wrong times. Bob Monk to contact VEC for assessment regarding best way to operate our system.
2. Balloon Payment due Feb. 1, 2016. Need to prepare now, owe #132.220. Renegotiation at bank likely.
3. There is a possibility of acquiring land contiguous to church. Three siblings own property, 20-25 acres. Dave is looking into this further.

The group heard a reminder of our Visioning Day, to be held at the church June 13.

With no further business, the chair adjourned the CLC.

Respectfully Submitted,

Melissa Boring, Secretary

April 21, 2015

The meeting was called to order at 6 p.m. by CLC Chairman Nadine Jackson, and opened with a prayer by Karen Drake. CLC Members present were Dave Beeson, Karen Drake, Chuck Griffin, Craig Hutchinson, Nadine Jackson, Betty Kelly, Melba Levy, Bob Monk, Don Shepherd, Cathy Turner, Becky Woody, and Preston Woody. Members absent: Junior Morgan. Also in attendance: Melissa Boring.

Approval of Previous Month’s Minutes
Written copies of minutes from the March meeting held on March 24, 2015 were presented.

Proposal: To approve the previous month’s minutes.
By consensus from the CLC, the minutes were approved.

Sub-team Reports
• SPR
Preston presented his report on the current staff members. The topic of a new choir director was discussed. The position had been offered to candidate Tyler Owens. The other candidate is Kenneth Disney. The choir director will assist in all three services.
• Finance
o Monthly Reports
Betty Kelly and Mike Beeson presented the finance report. The church is below in income by $3,000. Dave presented the financial statement summary ending March 31, 2015, and also presented graphs. Betty said we are straightened out for mortgage and debt reduction payments.
• Worship Attendance Report
• Legacy Giving Report
A report on the activities of the new Legacy Giving group was presented by Karen Drake. She spoke about the Provide and Protect Luncheon. It will be taking place at the church on June 7 at noon. There will be child care available and it will be open for all ages. Karen invited all of the council members to attend. Inserts about the event with an RSVP attached will be included in the bulletin during the month of May.
• Lamp and Light Scholarship Report
A report about the Luminary Lamp and Light Scholarship was presented by Nadine Jackson. This year there were nine complete applications received. The church will be announcing the winner and giving out a certificate on May 3.

New Business
• Clothes Closet
A report about the Clothes Closet was presented by Susan Garrott. Linda Hewgley has stepped down as chairperson and new member Marie Wolf has taken over. The church will be working with an organization called Value Clothing in the future. Value Clothing collects overstock items to give to less fortunate countries and weighs them in bulk. The church will receive compensation by the pound for all overstock that can be used by Value Clothing. A 28 foot trailer will be parked at the church to collect the items. The trailer will be semi-permanent and the church will call Value Clothing to pick up the trailer when it is full.

Proposal, sponsored by Susan and co-sponsored by Betty Kelly: Place the trailer at the church
By consensus from the council the proposal was approved.
• $10 and 10 Hours
Holston delegate Karen Drake spoke about the campaign 10 $ or 10 hours. She said that the offerings are local. She asked if we should set a goal for the year to have 150 people pledge to give both time and money.

Proposal: Should this be a goal for the church?
By consensus the council approved.

Old Business
• CLC Retreat
A discussion about the Council retreat was presented by Chuck. He said that the A-Lodge at John Knox was available May 8-9 and May 22-23. In order to pinpoint a date that worked for everyone Chuck said that he would send by email a schedule that the council could place their available dates in so that the most suitable time could be determined. The council talked about having the retreat at the church during the month of June.

The council agreed to meet again on Tuesday, May 19.

Nadine adjourned the meeting at 7 p.m.

Respectfully Submitted,

Melissa Boring, Secretary

March 3, 2015

The meeting was called to order at 6 p.m. by CLC Chairman Nadine Jackson, and opened with a prayer by Junior Morgan. CLC Members present were Dave Beeson, Karen Drake, Susan Garrott, Chuck Griffin, Craig Hutchinson, Nadine Jackson, Betty Kelly, Melba Levy, Junior Morgan, Bob Monk, Don Shepherd, Cathy Turner, Becky Woody, and Preston Woody. Also in attendance: Melissa Boring.

Approval of Previous Month’s Minutes
Written copies of minutes from January 6, 2015 were presented. Pastor Chuck read an addendum concerning action taken via email to approve and pay district apportionments in full before the January 16, 2015 deadline. CLC gave approval by consensus to approve this expenditure. A check for $1170 was delivered to the district office on January 16, 2015.

Proposal: To approve the previous month’s minutes and addendum.
By consensus from the CLC, the minutes and addendum were approved.
Color Coded Consensus Aids
Nadine passed out visual aids (blocks of laminated, colored strips of paper) to be used when seeking a consensus from the group. She explained the meaning associated with each color:
Green-in support of the motion
Yellow-cannot fully support the motion or person has questions during discussion
Red-do not support the motion

Reflection on Vital by Jorge Acevedo
Pastor Chuck talked about the Vital Congregation book that the council had agreed to read at the previous meeting. He lead a brief discussion about the following areas outlined in the book: Spiritual pastoral leadership, Lay leadership development, Worship, Small Groups, and Service and Mission. CLC members shared impressions from reading the book. There was some discussion of how Luminary is doing in these areas. The CLC will continue to use this book as a guide.

Sub-team Reports
SPR
Preston discussed turning in his SPR report to the superintendent. He passed around a form about Luminary Staff and mentioned current vacancies such as the Youth Leaders position. Preston opened up the floor for questions.

Finance
Year-end Reports
Dave Beeson discussed the End of Year 2014 Summary.
Dave said we did well, but were $2000 short of the budget, but said that we had enough to cover expenses.

Monthly Reports
The group looked at the report for February 2015. Betty Kelly said we were under budget by about 20 % but that we will make it up in March. We were short because of services missed due to bad weather conditions.

Consolidation of Accounts
Dave mentioned the request in the January meeting to work on consolidation of accounts in the numerous dedicated funds. Sandra White had sent some recommendations to the CLC in an email. A form outlining those proposed combinations was provided for the CLC. Dave explained that there are just too many accounts which has led to confusion on where to put contributions. Some discussion about specific accounts and whether they should remain included the Ladies Day account and Youth Coordinator. CLC members felt the Ladies Day account should remain. Betty Kelly said that the funds in the Youth Coordinator account had originally been pulled from many other accounts and has led to some confusion. Dave suggested placing the Youth Coordinator fund into the Youth account. In an effort to educate the congregation, Dave will develop a short list of all dedicated accounts to be included as a bulletin insert for the congregation.

Proposal: To agree to the consolidation of dedicated fund accounts as presented by Dave Beason and Betty Kelly. The CLC agreed to the changes.
Church Credit Cards
Dave proposed closing the Regions credit card account. The Finance Sub-team recommends switching to cards through the Holston Conference Credit Union. These cards will not hold the person named on the card as being personally responsible for charges made.
Dave said that the cards will have the following names applied to them:
Susan Garrott
Linda Jones
Melissa Boring
Betty Kelly
These people use the cards the most, though others can still use them.

Proposal: To close the Regions credit card account; Obtain LUMC credit cards through Holston Conference Credit Union as presented by Dave Beeson and Betty Kelly
CLC approved by consensus.

Betty mentioned that we have created new expense vouchers specifically for credit card purchases. These forms are located in the mailbox outside the church office.

Worship Attendance Report
Pastor Chuck gave a report on average attendance. The report that was passed out to the CLC contained averages for the first nine weeks of 2013, 2014, and 2015. The report reflects that the congregation has grown.

New Business
SPR: Music Director

Our music director, Slade Trammell has resigned and has accepted a position with a church in Oak Ridge. Slade will stay with us through Easter, 2015. There was discussion of renegotiating Slade’s contract to convince him to stay at Luminary. There are individuals who would contribute $15,000 in supplemental salary for the next 2 years. With additional salary, additional duties in other services would be included.

Proposal: To set up a team to develop a job description for the pianist/music director position. The SPR sub-team will work out an offer for Slade. Preston Woody, Dave Beeson, Wayne Tipps, Chuck Griffin, Pam Hutchinson, and Melanie Hall or Denise May will be on the committee to provide input. The motion was sponsored by Dave Beeson and seconded by Melba Levy. The CLC gave consensus with the majority approving this action. Craig Hutchinson abstained, and three other members had reservations, but agreed to be supportive of the decision.

Policy for When Services are Canceled
Nadine mentioned the need for a weather policy and how we should proceed. Bob Monk said there should be some general inquiries done and to make use of the phone system. Chuck mentioned that the UMM have plans to keep the driveway and lot clear at the church. Melba suggested having one service on bad weather days. The group agreed to use the One Call system to cancel for bad weather. A written policy would serve as a guide, especially for new pastors to know how weather situations are typically handled. Concern for the safety of our members in route and on the church property when ice and snow are present should also be considered.

Proposal: Pastor Chuck will present a plan that can become our written policy.
The CLC gave consensus.

The CLC agreed to meet on March 24 at 6 p.m.

Nadine adjourned the meeting at 7:24.

Respectfully Submitted,

Melissa Boring, Secretary

Attachments:
SPR: Luminary Staff Sheet
Finance: Listing of Existing Accounts and Proposed Combined Accounts, Financial Year End Summary, December 31, 2014, Month End for January, 2015 and February, 2015.
Worship: Attendance Averages Through Week 9 for 2015
Minutes for January 6, 2015 with Addendum

Jan. 6, 2015

The meeting was called to order at 6 p.m. and opened with prayer by Church Leadership Council Chair Nadine Jackson. CLC Members Present: Dave Beeson, Karen Drake, Chuck Griffin, Craig Hutchinson, Nadine Jackson, Junior Morgan, Bob Monk , Cathy Turner, Becky Woody, and Preston Woody. Also in attendance: Melissa Boring, Betty Kelly, and Sandra White.

CLC Members Not Present: Susan Garrott, Melba Levy, and Don Shepherd

Nadine turned the floor over to Pastor Chuck Griffin who briefly explained the goals and functions of the new committee as well as the structure. The group will seek consensus on most matters and follow Robert’s Rules of Order otherwise. Chuck opened the floor to questions and allowed CLC members to voice concerns about the process and our roles.

Chuck then proceeded to make recommendations to assist the CLC in our meetings.

Proposal: To order copies of Robert’s Rules of Order and to follow that structure. By consensus from CLC, approval is given to purchase copies of Robert’s Rules of Order.

Proposal: To have a standing finance report at scheduled monthly meetings. By consensus from CLC, it is agreed to have a monthly report from finance.

Proposal: Pastor Chuck asked Preston Woody if there should be a standing SPR report. Preston felt a monthly report from SPR was appropriate. By consensus from CLC, it is agreed to have a monthly SPR report.

Dave Beeson recommended there be a worship attendance report for every regularly scheduled meeting. CLC agreed.

Nadine inquired about monthly meetings. By consensus, it was decided to have monthly meetings for the present.

Recommendation from Pastor Chuck: To order copes of “Vital Churches Changing Communities and the World.” There was consensus from CLC to purchase books for those members who do not already have the book.

Recommendation from Pastor Chuck: To have Melissa Boring serve as recording secretary for the Church Leadership Council. There was consensus from the CLC to elect Melissa as recording secretary.

Recommendation from Pastor Chuck: To assign Craig Hutchinson as Trustee Chair. CLC approved by consensus.

Dave Beeson asked who gets a formal vote. Chuck explained that it will be the 12 lay members and ministry staff on the CLC. All meetings are open to anyone who wishes to attend unless there is an employee issue that needs to be discussed with just the CLC members.

The council discussed who is on the council and the individual roles of everyone. (This information is available on the “Leadership” page of the church’s web site, and on the bulletin board outside the church office.)

Becky brought up a concern: If someone wants to be included on the council’s agenda, who would the person speak to? Chuck explained that it would be the pastor or the CLC chair. It is also appropriate for church members to talk to any CLC member if there is a concern, particularly if that concern involves the pastor or another staff member. The CLC member should then assist the church member in meeting with the pastor or taking whatever steps are necessary to address the situation, using Matthew 18:15-17 as a guide for communications.

In other business, Dave Beeson, chair of the finance subteam, made the following recommendations:

To place the money left over from the Boy Scout troop into the Capital Reserve Fund. CLC gave approval by consensus.

That dedicated funds be consolidated into larger accounts. The finance subteam will bring to the CLC a proposal for how this consolidation should be done. CLC gave approval by consensus.

Have Betty Kelly function as the interim bookkeeper and pay her for her time. CLC gave approval by consensus.

As a requirement of the pastoral appointment process, Preston Woody, chair of the SPR subteam, asked if the CLC wished to meet with Bishop McKee to discuss our pastoral appointment. By consensus, the CLC agreed there was no need for further discussion, and gave Preston and Pastor Chuck approval to complete any required forms.

Preston brought up the subject of hiring a youth minister. Pastor Chuck asked that we wait to see how a joint effort with Kingston UMC begins to take shape. Nadine also suggested the CLC might speak with our youth parents to determine if the needs of our youth are being met.

The group agreed the next council meeting will be February 17 at 6 p.m., with regular monthly meetings at the third Tuesday of each month.

Nadine brought the meeting to a close at 7:15 p.m.

Respectfully submitted,

Melissa Boring, CLC Recording Secretary

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